Privacy Policy

1. Controller information

The personal data controller is:

• Full legal name: Suzhou Yadecheng Import & Export Trading Co., Ltd.
• Trading name: YDC Trading
• Registration number (USCC): 91320583MA1MLTTG84
• Registered address: No. 168, Haifeng Road, Kunshan City, Jiangsu Province, China
• Email: info@ydctrading.com
• Phone: +86 159 5110 9958

For any questions about the processing of personal data, you can contact us at info@ydctrading.com with “Personal data” in the subject line.

2. Definitions

Personal data — any information relating to an identified or identifiable natural person.

Processing — any operation performed on personal data: collection, recording, storage, updating, use, transfer, deletion and destruction.

Data subject — the natural person to whom personal data relates (including a representative of a counterparty company).

Site — the website at ydctrading.com.

3. What data we process

3.1. Data you provide voluntarily

When you fill in the request form, send an email or contact us via a messenger:

• first and last name;
• company name and job title (if provided);
• country and region;
• email address;
• phone number, WhatsApp, Telegram or MAX;
• part number, model or the item you are interested in;
• the text of your message and attached files (photos, drawings, specifications).

3.2. Technical data

Collected automatically when you visit the Site:

• IP address and approximate region;
• device type, operating system, browser and its language;
• pages viewed, time and duration of the visit;
• referral source (search engine, advertising, direct link);
• cookie identifiers.

4. Purposes and legal bases

Purpose of processing	Data	Legal basis
Responding to requests, matching equivalents, preparing quotations	Name, company, country, email, phone, part number, message, files	Your consent; steps taken prior to entering into a contract (GDPR Art. 6(1)(a),(b))
Performance of the supply contract, logistics and documentation	Contact details, company details, delivery address	Performance of a contract (GDPR Art. 6(1)(b))
Improving the Site, analysing statistics	Technical data, cookie identifiers	Your consent; legitimate interest (GDPR Art. 6(1)(a),(f))
Ensuring the Site's security, preventing abuse	IP address, technical logs	Legitimate interest (GDPR Art. 6(1)(f))
Compliance with legal requirements (tax and accounting records)	Data required by law	Legal obligation (GDPR Art. 6(1)(c))

We do not use your data for marketing communications without your separate, explicit consent.

5. Consent and its withdrawal

By submitting the request form and ticking the relevant box, you consent to the processing of your personal data to the extent and for the purposes set out in this Policy.

You may withdraw your consent at any time. To do so:

• email us at info@ydctrading.com with the subject line “Withdrawal of consent”; or
• tell your account manager in the chat thread.

Withdrawing consent does not affect the lawfulness of processing carried out before we received it. After withdrawal, we stop processing and delete the data unless we are required by law to keep it.

6. Data sharing and cross-border transfers

6.1. Who we share data with

We do not sell or transfer personal data to third parties for marketing purposes. Data may be transferred only to:

• infrastructure providers — Site hosting, email delivery services and web analytics systems;
• suppliers and logistics partners — to the extent required to fulfil your order;
• public authorities — on a substantiated request where required by law.

All service providers are bound by confidentiality obligations and process data only on our instructions.

6.2. Cross-border transfer

Please note: the company is registered in the People's Republic of China, and the Site infrastructure is hosted on servers outside the Russian Federation and the European Union. Your data may therefore be transferred to and processed in jurisdictions where the level of personal data protection differs from that in your region.

By submitting data through the Site, you consent to such cross-border transfer. We apply contractual and organisational safeguards to protect data during transfer.

7. Data retention

Data category	Retention period
Requests without a concluded contract	3 years from the date of the last interaction
Correspondence and quotations	3 years
Data on completed orders	5 years (accounting and tax records)
Technical logs and statistics	up to 24 months
Consents and their withdrawal	3 years from the date of withdrawal

When the retention period expires, data is permanently deleted or anonymised.

8. Data subject rights

You have the right to:

• receive information about whether we process your data, and to obtain a copy of it;
• request rectification of inaccurate or incomplete data;
• request erasure of data where there are no grounds for processing;
• restrict processing while we review your request;
• withdraw consent and to object to processing;
• receive your data in a machine-readable format (portability);
• not to be subject to decisions, based solely on automated processing.

To exercise any of your rights, email us at info@ydctrading.com with the subject line “Personal data request”.

Response time — 30 calendar days from receipt of your request. If an extension is needed, we will notify you and explain why.

To protect your data, we may ask you to verify your identity. Requests are handled free of charge.

9. Right to lodge a complaint

If you believe that we have infringed your rights, you can lodge a complaint with a supervisory authority:

• Russian Federation — Roskomnadzor (Federal Service for Supervision of Communications, Information Technology and Mass Media);
• European Union — the data protection supervisory authority of your country of residence or place of work;
• Other jurisdictions — the competent authority of your country.

We would appreciate it if you contacted us first — most issues can be resolved directly.

10. Cookies

Cookies are small text files that your browser stores when you visit the Site.

Category	Purpose	Can you disable it
Strictly necessary	Site operation, remembering your chosen language, form protection	No — the Site cannot work without them
Analytics	Visit statistics, understanding which pages are useful	Yes
Marketing	Measuring the effectiveness of advertising campaigns (if used)	Yes

You can disable or delete cookies in your browser settings. Instructions are available on browser developers' websites. Disabling strictly necessary cookies may cause some Site features to malfunction.

11. Security

We take reasonable organisational and technical security measures:

• data transmission over a secure protocol (HTTPS);
• limiting employee access to personal data on a need-to-know basis;
• storing data only in the systems required for our operations;
• regular backups;
• deleting data once the retention period expires.

However, no method of transmitting data over the internet provides absolute protection. We cannot guarantee the complete security of information transmitted through open channels, and we recommend that you do not send us unnecessary confidential information.

12. Automated decision-making and profiling

We do not make legally significant decisions based solely on automated data processing and do not carry out profiling that has legal consequences for you.

13. Minors

The Site is intended for representatives of legal entities and business partners. We do not knowingly collect data from anyone under 18. If such data was submitted by mistake, please let us know and we will delete it as soon as possible.

14. Links to third-party sites

The Site may contain links to third-party resources. We do not control their privacy policies and are not responsible for them. We recommend that you review the policy of the relevant site before submitting any data.

15. Changes to this Policy

We may amend this Policy. The current version is always published on this page, together with its date and version number.

If we make material changes affecting the scope of data processed or your rights, we will notify you separately — by posting a notice on the Site or by sending an email to the address you provided earlier.

Continued use of the Site after the changes take effect constitutes acceptance of the new version.

16. Contact us

For any questions about this Policy and the processing of personal data:

• Company: Suzhou Yadecheng Import & Export Trading Co., Ltd. (YDC Trading)
• Address: No. 168, Haifeng Road, Kunshan City, Jiangsu Province, China
• E-mail: info@ydctrading.com
• Phone / WhatsApp / Telegram: +86 159 5110 9958
• MAX: +7 903 279-88-17

Version 2.0, 17 October 2026.